Call to Order:
Mayor Czarnecki called the meeting to order at 7:02 PM.
Swinburnson – that we adopt the minutes of the previous meeting of March 6, 2014 as circulated.
#181/14 Business Licence Applications:
Babey – that we approve the following Business Licence Applications:
#62/14 Dale Gudmundson – Contractor – $100
#63/14 Jillian’s Hair Design – Hairdressing – $50
#64/14 Emerald Quill Café (Jeff Mohr) – Catering – $100
#65/14 Reflections by Richard – Photography – $50
#66/14 Archie Doucette Fish and Sausage Truck – Transient Trader – $250
#182/14 Lottery Licence Applications:
Boylak – that we approve the following Lottery Licence Application:
#3/14 – Sacred Heart UCWL – Raffle – $5
Prystai – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Czarnecki and Councillors Swinburnson Jordan and Prystai:
General Vouchers #164 to #197 = $92,649.94
Payroll Vouchers #78 to #96 = $18,707.36
Delegation: RCMP, Constable Jim Floyd (7:06 – 7:16 PM)
#184/14 Police Report:
Prystai – that we receive the RCMP Report as presented by Constable Jim Floyd.
#185/14 Dental Clinic Air Quality:
Swinburnson – that we hire Bersch and Associates to perform air quality tests at the Dental Clinic at a cost of approximately $1,000.
#186/14 Lots for Tender:
Boylak – that we tender Blocks R, S and T, Plan 102147803; with minimum bids of $21,000 for Blocks R and S, and $26,000 for Block T.
#187/14 Special Assessment Roll Correction:
Swinburnson – that we correct the Special Assessment Roll for Local Improvement #2-12 by removing Catterall & Wright Invoice K-391 from the cost and adjusting the Roll with the updated numbers as per Section 37 of The Local Improvement Act, 1993.
#188/14 Special Assessment Bylaw:
Jordan – that we instruct the Chief Administrative Officer to create a bylaw to replace Bylaw #26/13 with the resulting updated costs for Local Improvement #2-12.
#189/14 Special Services Bus Eligibility:
Boylak – that we refer the Special Services Bus policy to Public Works and instruct the Chief Administrative Officer to investigate the rules and regulations regarding grant eligibility.
#190/14 Chorneyko’s Report:
Prystai – that we receive Chief Administrative Officer Chorneyko’s report as presented.
#191/14 Bylaw #41/14:
Prystai – that Bylaw #41/14, known as the Special Assessment Bylaw, be introduced and read for the first time.
#192/14 Bylaw #41/14:
Babey – that Bylaw #41/14 be read for a second time.
#193/14 Bylaw #41/14:
Jordan – that we proceed with the third reading of Bylaw #41/14.
#194/14 Bylaw #41/14:
Boylak – that Bylaw #41/14 be read for a third time, adopted and attached hereto.
#195/14 Receive Reports:
Jordan – that we receive the following Council Reports as presented:
a) Complaints/Comments Report
b) Financial Statements to February 28, 2014
c) Bank Reconciliation to February 28, 2014
#196/14 Townsend’s Report:
Prystai – that we receive the Youth Representative report as presented by Jenna Townsend.
#197/14 Water Plant Solenoids:
Swinburnson – that we order four solenoids for the Water Plant filters at a cost of $180/unit.
#198/14 Morrow’s Report:
Babey – that we receive Water Works Foreman Terry Morrow’s report as presented.
#199/14 Curling Rink Rocks:
Jordan – that we hire a third party to sharpen the curling rink rocks at a cost of $300.
#200/14 Curling Rink Upstairs:
Jordan – that we inform the School of Dance that we plan on using the upstairs of the Curling Rink for curling programs for the 2015-2016 curling season.
#201/14 New Arena Fundraising:
Swinburnson – that we approve the budget for the New Arena Fundraising project contained on page 24 of the DCG Philanthropic proposal as attached hereto.
#202/14 Stefanovic’s Report:
Jordan – that we receive Director of Leisure Services Stefanovic’s report as presented.
#203/14 Horizon School Division:
Swinburnson – that we authorize the Chief Administrative Officer to write a letter to the Horizon School Division regarding the issues raised in the letter from the Town of Nokomis.
#204/14 Civic Centre Kitchen:
Boylak – that we authorize purchasing HydroFlow units for the Civic Centre kitchen at a cost of approximately $400 per unit.
#205/14 Amend Zoning Bylaw #328/84:
Boylak – that we instruct the Chief Administrative Officer to create a bylaw to amend the Zoning Bylaw #328/84 to re-zone Lot 13, Block 15, Plan G92 and other properties with existing suites.
#206/14 SUMA Group Procurement Task Force:
Babey – that we authorize the Chief Administrative Officer to attend the SUMA Group Procurement Task Force in Humboldt on April 24 and 25, 2014 at a cost of expenses.
#207/14 SUMA Membership Renewal:
Boylak – that we approve the SUMA membership renewal in the amount of $2,576.26.
#208/14 Museum Renovations:
Jordan – that we place the museum wheelchair ramp and new door in the 2014 budget at an amount of $4,000.
#209/14 Klebeck Law Office Invoice:
Prystai – that we authorize payment of the legal fees to Klebeck Law Office for work completed with the Dental Building lease in the amount of $946.35.
#210/14 Receive Correspondence:
Czarnecki – that we receive and file correspondence as per list attached hereto.
#211/14 Mayor’s Report:
Czarnecki – that we receive Mayor Czarnecki’s report as presented.
#212/14 R.M. Garbage:
Boylak – that we instruct the Chief Administrative Officer to approach the R.M. of Big Quill to enter into an agreement to remove the garbage at the R.M. bin at a rate of $4,000/year with the rate to be reviewed at regular intervals.
#213/14 Home Building Centre Lease:
Boylak – that we agree to enter into a lease with the Wynyard Home Building Centre to lease lots 36 and 37, Block 10, Plan99H08143 under the following conditions:
a) At a rate of $100/month;
b) The Town is to construct a portion of the fence facing the street and keeping between fifteen to twenty feet for rest area purposes;
c) HBC is to construct the remainder of the perimeter fencing;
d) The lease will contain a termination clause in the event that another party wishes to purchase the land for commercial development.
#214/14 Boylak’s Report:
Jordan – that we receive the Transportation Report as presented by Councillor Boylak.
#215/14 Prystai’s Report:
Jordan – that we receive the Protection Report as presented by Councillor Prystai.
#216/14 Swinburnson’s Report:
Jordan – that we receive the General Government Report as presented by Councillor Swinburnson.
Boylak – that we adjourn the meeting (10:25 PM).