Town of Wynyard

Town Council Minutes – MARCH 20, 2014

March 21, 2014

Call to Order:

Mayor Czarnecki called the meeting to order at 7:02 PM.

#180/14 Minutes:

Swinburnson – that we adopt the minutes of the previous meeting of March 6, 2014 as circulated.
CARRIED

#181/14 Business Licence Applications:

Babey – that we approve the following Business Licence Applications:

#62/14 Dale Gudmundson – Contractor – $100
#63/14 Jillian’s Hair Design – Hairdressing – $50
#64/14 Emerald Quill Café (Jeff Mohr) – Catering – $100
#65/14 Reflections by Richard – Photography – $50
#66/14 Archie Doucette Fish and Sausage Truck – Transient Trader – $250

CARRIED

#182/14 Lottery Licence Applications:

Boylak – that we approve the following Lottery Licence Application:

#3/14 – Sacred Heart UCWL – Raffle – $5
CARRIED

#183/14 Vouchers:

Prystai – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Czarnecki and Councillors Swinburnson Jordan and Prystai:

General Vouchers #164 to #197 = $92,649.94

Payroll Vouchers #78 to #96 = $18,707.36

CARRIED

Delegation: RCMP, Constable Jim Floyd (7:06 – 7:16 PM)

#184/14 Police Report:

Prystai – that we receive the RCMP Report as presented by Constable Jim Floyd.

CARRIED

#185/14 Dental Clinic Air Quality:

Swinburnson – that we hire Bersch and Associates to perform air quality tests at the Dental Clinic at a cost of approximately $1,000.

CARRIED

#186/14 Lots for Tender:

Boylak – that we tender Blocks R, S and T, Plan 102147803; with minimum bids of $21,000 for Blocks R and S, and $26,000 for Block T.
CARRIED

#187/14 Special Assessment Roll Correction:

Swinburnson – that we correct the Special Assessment Roll for Local Improvement #2-12 by removing Catterall & Wright Invoice K-391 from the cost and adjusting the Roll with the updated numbers as per Section 37 of The Local Improvement Act, 1993.
CARRIED

#188/14 Special Assessment Bylaw:

Jordan – that we instruct the Chief Administrative Officer to create a bylaw to replace Bylaw #26/13 with the resulting updated costs for Local Improvement #2-12.

CARRIED

#189/14 Special Services Bus Eligibility:

Boylak – that we refer the Special Services Bus policy to Public Works and instruct the Chief Administrative Officer to investigate the rules and regulations regarding grant eligibility.
CARRIED

#190/14 Chorneyko’s Report:

Prystai – that we receive Chief Administrative Officer Chorneyko’s report as presented.

CARRIED

#191/14 Bylaw #41/14:

Prystai – that Bylaw #41/14, known as the Special Assessment Bylaw, be introduced and read for the first time.
CARRIED

#192/14 Bylaw #41/14:

Babey – that Bylaw #41/14 be read for a second time.
CARRIED

#193/14 Bylaw #41/14:

Jordan – that we proceed with the third reading of Bylaw #41/14.

CARRIED UNANIMOUSLY

#194/14 Bylaw #41/14:

Boylak – that Bylaw #41/14 be read for a third time, adopted and attached hereto.

CARRIED

#195/14 Receive Reports:

Jordan – that we receive the following Council Reports as presented:
a) Complaints/Comments Report
b) Financial Statements to February 28, 2014
c) Bank Reconciliation to February 28, 2014
CARRIED

#196/14 Townsend’s Report:

Prystai – that we receive the Youth Representative report as presented by Jenna Townsend.
CARRIED

#197/14 Water Plant Solenoids:

Swinburnson – that we order four solenoids for the Water Plant filters at a cost of $180/unit.
CARRIED

#198/14 Morrow’s Report:

Babey – that we receive Water Works Foreman Terry Morrow’s report as presented.

CARRIED

#199/14 Curling Rink Rocks:

Jordan – that we hire a third party to sharpen the curling rink rocks at a cost of $300.

CARRIED

#200/14 Curling Rink Upstairs:

Jordan – that we inform the School of Dance that we plan on using the upstairs of the Curling Rink for curling programs for the 2015-2016 curling season.

CARRIED

#201/14 New Arena Fundraising:

Swinburnson – that we approve the budget for the New Arena Fundraising project contained on page 24 of the DCG Philanthropic proposal as attached hereto.

CARRIED

#202/14 Stefanovic’s Report:

Jordan – that we receive Director of Leisure Services Stefanovic’s report as presented.

CARRIED

#203/14 Horizon School Division:

Swinburnson – that we authorize the Chief Administrative Officer to write a letter to the Horizon School Division regarding the issues raised in the letter from the Town of Nokomis.
CARRIED

#204/14 Civic Centre Kitchen:

Boylak – that we authorize purchasing HydroFlow units for the Civic Centre kitchen at a cost of approximately $400 per unit.
CARRIED

#205/14 Amend Zoning Bylaw #328/84:

Boylak – that we instruct the Chief Administrative Officer to create a bylaw to amend the Zoning Bylaw #328/84 to re-zone Lot 13, Block 15, Plan G92 and other properties with existing suites.
CARRIED

#206/14 SUMA Group Procurement Task Force:

Babey – that we authorize the Chief Administrative Officer to attend the SUMA Group Procurement Task Force in Humboldt on April 24 and 25, 2014 at a cost of expenses.

CARRIED

#207/14 SUMA Membership Renewal:

Boylak – that we approve the SUMA membership renewal in the amount of $2,576.26.

CARRIED

#208/14 Museum Renovations:

Jordan – that we place the museum wheelchair ramp and new door in the 2014 budget at an amount of $4,000.
CARRIED

#209/14 Klebeck Law Office Invoice:

Prystai – that we authorize payment of the legal fees to Klebeck Law Office for work completed with the Dental Building lease in the amount of $946.35.

CARRIED

#210/14 Receive Correspondence:

Czarnecki – that we receive and file correspondence as per list attached hereto.

CARRIED

#211/14 Mayor’s Report:

Czarnecki – that we receive Mayor Czarnecki’s report as presented.

CARRIED

#212/14 R.M. Garbage:

Boylak – that we instruct the Chief Administrative Officer to approach the R.M. of Big Quill to enter into an agreement to remove the garbage at the R.M. bin at a rate of $4,000/year with the rate to be reviewed at regular intervals.

CARRIED

#213/14 Home Building Centre Lease:

Boylak – that we agree to enter into a lease with the Wynyard Home Building Centre to lease lots 36 and 37, Block 10, Plan99H08143 under the following conditions:
a) At a rate of $100/month;
b) The Town is to construct a portion of the fence facing the street and keeping between fifteen to twenty feet for rest area purposes;
c) HBC is to construct the remainder of the perimeter fencing;
d) The lease will contain a termination clause in the event that another party wishes to purchase the land for commercial development.

CARRIED

#214/14 Boylak’s Report:

Jordan – that we receive the Transportation Report as presented by Councillor Boylak.

CARRIED

#215/14 Prystai’s Report:

Jordan – that we receive the Protection Report as presented by Councillor Prystai.

CARRIED

#216/14 Swinburnson’s Report:

Jordan – that we receive the General Government Report as presented by Councillor Swinburnson.
CARRIED

#217/14 Adjourn:

Boylak – that we adjourn the meeting (10:25 PM).
CARRIED

Last modified: March 21, 2014