Town of Wynyard

Town Council Minutes – JUNE 6, 2017

June 12, 2017

Call to Order:

Mayor Boylak called the meeting to order at 6:56 PM.

#419/17 Appoint Acting Administrator:

Prystai – that we appoint Jody Jordan as Acting Administrator for the June 6, 2017 Council Meeting.

#420/17 Minutes:

Prystai – that we adopt the minutes of the previous regular meeting of May 16, 2017 as circulated.

#421/17 Business Licence Applications:

Swinburnson – that we approve the following Business Licence Applications:

#72/17 Stuart Linnen – Roofing – $100
#73/17 Allie & Tessa Jordan – Women’s Clothing & Accessories – $50
#74/17 Ferster Truckin Inc.- Fruit Truck – $250

#422/17 Vouchers:

Kostyk – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Boylak, Councillors Jordan and Kostyk and attached hereto:

General Vouchers: #556 to #559, #588 to #631 = $191,818.53

Visa Auto Withdraw = $ 1,000.86

Payroll Vouchers #560 to #586 = $ 28,643.12


#423/17 Street Lighting:

Prystai – that the street light issue on Avenue B East be referred to the Public Works Committee and that we also look into upgrading all streetlights to LED lighting.


#424/17 Tax Enforcement:

Kostyk – that we instruct the Chief Administrative Officer to proceed with seizing Lot 7, Block 10, Plan G92 and Lot 20, Block 10, Plan 101815141 as per The Tax Enforcement Act.

#425/17 Yoga Classes:

Prystai – that we grant the Carlton Trail Regional College request for an educational rate for ten Yoga classes at the rate of $350 per ten sessions.


#426/17 Water Service Line Invoice:

Prystai – that we reduce the backhoe rental rate on Invoice #246 to the Town of Wynyard rate of $110 per hour and the property owner be responsible for 50% of the total invoice.


#427/17 R.C.M.P. Building:

Prystai – that we authorize purchasing a replacement water heater for the R.C.M.P. Building from L & N Plumbing & Heating.

#428/17 Glass Fronts Replacement at Civic Centre:

Swinburnson – that we replace the glass fronts at the Civic Centre Auditorium and Town Office from Total Service Contracting at a cost of approximately $44,000.


#429/17 Summer Council Schedule:

Prystai – that we cancel the July 4, 2017 and August 2, 2017 Council Meetings.


#430/17 Chorneyko’s Report:

Karakochuk – that we receive Chief Administrative Officer Chorneyko’s report as presented by Acting Administrative Officer Jody Jordan.

#431/17 Operating & Maintenance and 5-Year Capital Budget:

Karakochuk – that we approve the Town of Wynyard 2017 Operating and Maintenance Budget and the 5-Year Capital Budget as attached hereto.


#432/17 Garbage Bag Weight Restrictions:

Prystai – that the issue of garbage bag weight restrictions for residential waste collection be referred to the Public Works Committee.


#433/17 Complaints/Comments Report:

Prystai – that we receive the Complaints/Comments Report as presented.


#434/17 Public Works Equipment:

Karakochuk – that we purchase a disker at a cost of $1,995 plus taxes and repair the tiller at a cost of $2,873.73 plus taxes.


#435/17 Sidewalk Repairs:

Karakochuk – that we hire AM Built Construction to repair sidewalks as per the budget list attached hereto.


#436/17 Landfill Upgrades:

Prystai – that we proceed with sending out a tender for the Disposal Site upgrades, as per Catterall & Wright recommendations, subject to approval by the Ministry of Environment.


#437/17 Disposal Site Planning Meeting:

Kucey – that we instruct the Chief Administrative Officer to send letters to the R.M. of Big Quill, R.M. of Elfros and the R.M. of Emerald regarding the disposal site plans and cost estimates and invite them to the July 18, 2017 meeting.


#438/17 Water & Sewer Main Tenders for New Arena:

Karakochuk – that we invite tenders for water and sewer main installation for the new arena contingent to the progress of the New Arena Project.


#439/17 Backhoe Repairs:

Kucey – that we authorize repairs to the backhoe at a cost of $17,227.91 plus taxes.


#440/17 Melsted’s Report:

Karakochuk – that we receive Public Works Superintendent Melsted’s Report as presented.

#441/17 Morrow’s Report:

Karakochuk – that we receive Water Works Superintendent Morrow’s Report as presented.

#442/17 New Town of Wynyard Logo:

Swinburnson – that we place an article in the Wynyard Advance/Gazette informing the public of the origin and sentiment of new Town of Wynyard logo and that we purchase a jacket with the new logo for D.J. Peterson at a cost of $100.


#443/17 New Town of Wynyard Business Cards:

Jordan – that we authorize purchasing business cards for the Departments with the new Town of Wynyard logo.


#444/17 New Arena Complex Windows:

Jordan – that we use Cascadia Fiberglass windows, which are routinely used in harsh climates, for the windows at the New Arena Complex for a savings of approximately $10,000.


#445/17 Kid’s Triathlon:

Jordan – that we approve a temporary street closures for the Kid’s Triathlon, June 25, 2017 from 9:00 a.m. until 12:00 p.m. as follows:

Avenue C from 4th Street East to 7th Street East
Avenue D from 4th street East to 7th Street East
4th Street East from Avenue C to Avenue D
7th Street East from Avenue C to Avenue D.


#446/17 LED Sign:

Swinburnson – that, as recommended by the Director of Leisure Services, we reduce the advertising costs for the LED Sign.

#447/17 Tennis Court Repairs:

Jordan – that we place an ad in the Wynyard Advance/Gazette for a tender to repair the existing fencing and net posts at the Tennis Courts.


#448/17 Carnival Rock Wall:

Karakochuk – that we contribute $400 to the Carnival Committee to help pay for the Rock Wall rental for Carnival Days.


#449/17 Movie Night Tech Support:

Karakochuk – that we issue a family swimming pool pass to the Lamont family in appreciation of Kyle Lamont’s tech support for the Movie Night on June 3, 2017.


#450/17 Hoytfox’s Report:

. Jordan – that we receive Director of Leisure Service Hoytfox’s report.


#451/17 Block C, Plan 62H01991 Rezoning:

Kostyk – that, as per The Subdivision Regulations, 2014, we send a certified copy of the resolution recommending approval of the proposed institutional subdivision for Block C, Plan 62H01991 and that we instruct the CAO to send a reply to Community Planning stating that we are unaware of any incompatible land uses or site conditions which makes the land unsuitable for the intended use, that there are no facilities in the area that could be affected by the proposed development, and that we have no requirements of the applicant.

#452/17 School Bus Parking:

Prystai– that we refer the School Bus parking issues to the Public Works Committee.


#453/17 2017 SUMA Golf Tournament:

Karakochuk – that we authorize Chief Administrative Officer Chorneyko to attend the 2017 SUMA Golf Tournament in Rosthern, July 13, 2017 at a cost of $110 plus expenses.

#454/17 New Recycle Centre:

Prystai – that, as recommended by RBM Architecture, we approve the credit proposed for the sewer and water reduction in piping size in the amount of $1,385.


#455/17 SaskPower Service:

Prystai – that we accept the “Letter Agreement” from SaskPower to provide electric service to the New Recycle Centre at a cost of $13,282.50.


#456/17 SaskTel Service:

Prystai – that we accept SaskTel’s agreement to provide a new service entry to 207 Avenue A East sharing a joint use trench with SaskPower.

#457/17 Correspondence:

Kostyk – that we receive and file the correspondence as per the list attached hereto.


#458/17 Council to go “In Camera”

Boylak – that we halt the meeting and go “in camera”.

Acting Adminstrative Officer Jordan, Public Works Superintendent Melsted, Water Works Superintendent Morrow and Director of Leisure Services Hoytfox leave Council Chambers (9:00 p.m.)
Wynyard Town Council goes “In Camera” (9:01 p.m.-9:14 p.m.)

Acting Administrative Officer Jordan, Public Works Superintendent Melsted, Water Works Superintendent Morrow and Director of Leisure Services Hoytfox return to Council Chambers (9:15 p.m.). Mayor Boylak calls the meeting back to order.

#459/17 Mayor’s Report:

Karakochuk – that we receive Mayor Boylak’s Report as presented.


#460/17 Karakochuk’s Report:

Kostyk – that we receive Councillor Karakochuk’s Report as presented.


#461/17 Swinburnson’s Report;

Jordan – that we receive Councillor Swinburnson’s Report as presented.


#462/17 Jordan’s Report;

Swinburnson – that we receive Councillor Jordan’s Report as presented.


#463/17 Adjourn:

Kucey– that we adjourn the meeting. (9:24 P.M).

Last modified: June 12, 2017