Town of Wynyard

Town Council Minutes – JUNE 5, 2018

June 11, 2018

Call to Order:

Mayor Boylak called the meeting to order at 6:58 PM.

#337/18 Appoint Acting Administrator:

Prystai – that we appoint Elaine Moore as Acting Chief Administrative Officer for the June 5, 2018 Council Meeting.
CARRIED

Mayor Boylak makes an amendment to the June 5, 2018 Agenda by adding “#8 (b) In Camera” to Other Business.

#338/18 Minutes:

Prystai– that we adopt the minutes of the previous regular meeting of May 15, 2018 as circulated.
CARRIED

#339/18 Building Permit Applications:

Swinburnson – that we approve the following Building Permit Application:

#4/18 Leonard & Karen Wasylenka – Construct Deck – 401-7th Street East- $191.60

CARRIED

#340/18 Business Licence Applications:

Prystai – that we approve the following Business Licence Applications:

#60/18 Liberty Security –Security Systems Sales & Installation – $130
#61/18 Bernie Borgmann – Trade Show – $250
#62/18 Dale Gudmundson – construction – $100
CARRIED

#341/18 Lottery Licence Applications:

Jordan– that we approve the following Lottery Licence Applications:

#11/18 Wynyardigans – Denette Bergquist – 50/50 – $5
CARRIED

Mayor Boylak declares conflict of interest due to a financial interest and leaves Council Chambers at 7:01 p.m. Deputy Mayor Karakochuk assumes the Chair.

#342/18 Vouchers:

Prystai – that the following voucher be approved for payment as recommended by the General Government Committee of Councillors Jordan, Kostyk and Prystai and attached hereto:

General Voucher #2316 = 1,231.00

CARRIED

Mayor Boylak returns to Council Chambers and resumes Chair (7:02 p.m.)

#343/18 Vouchers:

Prystai – that the following vouchers be approved for payment as recommended by
the General government Committee of Mayor Boylak, Councillors Jordan, Kostyk and Prystai and attached hereto:

General Vouchers #2285-#2287, #2312 = $ 54,560.38
#2313 to #2355 = $822,118.06

Visa Auto Withdraw = $ 1,107.73

Payroll Cheques: #2288 to #2311 = $ 25,056.21

CARRIED

Delegation: Kevin Hordal – Easy Bin 7:03 P.M. – 7:20 P.M.

#344/18 Easy Bin Curbstop Recycling:

Prystai – that we instruct CAO Chorneyko to place an advertisement in The Wynyard Advance/Gazette accompanied with a photograph of the positioning of the bins for pick-up; and informing the residents of the details of curbside recycling,

CARRIED

#345/18: Kevin Hordal’s Report:

Swinburnson – that we receive the Easy Bin Recycling Report as presented by Kevin Hordal.
CARRIED

#346/18 Extension of Time Bylaw:

Prystai– that we instruct CAO Chorneyko to create an Extension of Time Bylaw to extend the deadlines for completing, submitting and publishing the audited financial statements for the Town of Wynyard.

CARRIED

#347/18 Tax Abatement:

Karakochuk– that we provide a tax abatement to Lot 29, Block 1, Plan 10221179 as follows:
100% Municipal Abatement – 2018
50% Municipal Abatement – 2019
No further abatements.

CARRIED
#348/18 Tax Abatement:

Prystai – that we no longer offer a tax abatement for Lot 32, Block 15, Plan 99H08143 as it presently is a residential property.
CARRIED

#349/18 Melsted Land Lease:

Prystai – that , as we have taken approximately 10 acres of land from the Melsted lease for landfill purposes, we reimburse them for their inputs of about $100 per acre by reducing their lease payment by $1,000 for 2019.
CARRIED

#350/18 Recycle Bin Stickers:

Karakochuk – that, after being proofed, we place information stickers on the lids of the curbside recycle containers at a cost of $993 for 1,000 labels from the Wynyard Advance/Gazette.
CARRIED

#351/18 Sidewalks:

Prystai – that, after CAO Chorneyko has spoken to the property owner, we authorize sidewalk replacement this year at Lot 4-6, Block 9, Plan Q7104 providing that it will be a 50/50 cost share.
CARRIED

#352/18 Pavement, Curb & Gutter:

Prystai – that the inquiry for quotes regarding pavement and curb and gutter for the SARCAN loading dock area be tabled to the next meeting.

CARRIED

#353/18 Town Office Lobby Lights:

Swinburnson – that we authorize Prairie Horizon Electrical to install new lights in the entrance lobby of the Town Office at a cost of $1,199.

CARRIED

#353/18 Catterall & Wright Preliminary Survey:

Prystai – that we approve payment of the Catterall & Wright invoice in the amount of $1,457.50 for the preliminary survey work done to upgrade our Service Road.

CARRIED
#354/18 Truck Purchase:

Karakochuk – that we purchase a 2018 RAM 1500 Quad Cab truck from Jack Mally Motors in the amount of $37,220.
CARRIED

#355/18 Chorneyko’s Report:

Prystai – that we receive Chief Administrative Officer Chorneyko’s Report as presented by Acting Chief Administrative Officer Moore.
CARRIED

#356/18 Committees of Council:

Swinburnson – that we approve the 2018 Appointments to Boards, Commissions and Committees of Council pending changing Gail Wolfe, RM of Big Quill (Emergency Measures) to Santana Dawson, RM of Big Quill as per the document attached hereto.

CARRIED

#357/18 Council to go “In Camera”:

Boylak that we halt the meeting and go “in camera”.

CARRIED

Acting Administrative Officer Moore, Water Works Superintendent Morrow and Director of Leisure Services Hoytfox leave Council Chambers (7:52 p.m.)

Wynyard Town Council goes “In Camera” (7:53 p.m. – 9:00 p.m.)

Acting Administrative Officer Moore, Water Works Superintendent Morrow and Director of Leisure Services Hoytfox return to Council Chambers (9:00 p.m.) Mayor Boylak calls the meeting back to order.

#358/18 Parks & Recreation Department:

Jordan – that effective immediately, June 6, 2018, the Parks and Recreation day to day operations will be controlled by the Public Works Department, with the Director of Leisure Services controlling the hiring, terminating and determination of salaries.

CARRIED

#359/18 Town Superintendent Position:

Karakochuk – that we instruct Chief Administrative Officer Chorneyko to place an ad in the Wynyard Advance/Gazette and other media to advertise for a Town Superintendent position.
CARRIED

#360/18 Employment Policy Handbook Amendments:

Prystai – that we instruct the Chief Administrative Officer to review and amend the Employment Policy Handbook to state that salaried managerial employees are exempt from overtime Monday to Friday, but can claim any overtime on Saturday and Sunday; and that hourly paid employees will put in overtime if approved by Department Head and time off in lieu of overtime be authorized by Department Head.
CARRIED

#361/18 Complaints & Comments Report:

Karakochuk– that we receive the Complaints and Comments Report as presented.

CARRIED

#362/18 Morrow’s Report:

Karakochuk– that we receive the Water Works Superintendent Morrow’s Report as presented.
CARRIED

#363/18 Swimming Pool Boiler:

Jordan – that we authorize purchasing the three unit Pentair Eli 400 Heater at the price of $31,000 plus installation, taxes, shipping and handling; and that we obtain a written quote for the installation of these heaters.
CARRIED

#364/18 Drop In Centre:

Jordan – that we install Sasktel internet for twelve months at the Drop In Centre as stipulated in the Community in Futures $840 grant.
CARRIED

#365/18 Hoytfox’s Report:

Jordan – that we receive Director of Leisure Service Hoytfox’s Report as presented.

CARRIED

#366/18 Wynyard Local Library Board:

Karakochuk – that, as requested by the R.M. of Elfros #307, we accept Susan Usipiuk as a volunteer representative of the R.M. to the Wynyard Local Library Board.
CARRIED

#367/18 Federation of Canadian Municipalities:

Karakochuk – that we contribute to the FCM Special Advocacy Fund at a cost of $105.
CARRIED

#368/18 Wynyard School of Dance “Dance Camp”:

Karakochuk – that we authorize the Wynyard School of Dance a reduced rental rate for a dance camp at the Civic Centre Auditorium on August 22 and 23, 2018.

CARRIED

#369/18 Correspondence:

Prystai – that we receive and file the correspondence as per the list attached hereto.

CARRIED

#370/18 Mayor’s Report:

Karakochuk – that we receive Mayor Boylak’s Report as presented.

CARRIED
371/18 Swinburnson’s Report:

Kostyk – that we receive Councillor Swinburnson’s Report as presented.

CARRIED

#372/18 Kostyk’s’s Report:

Prystai – that we receive Councillor Kostyk’s Report as presented.

CARRIED
#373/18 Jordan’s Report:

Swinburnson – that we receive Councillor Jordan’s Report as presented.

CARRIED

#374/18 Meeting Extension:

Kostyk – that we make a motion to extend the Council Meeting past 10:30 P.M.

CARRIED

#375/18 Karakochuk’s Report:

Jordan – that we receive Councillor Karakochuk’s Report as presented.

CARRIED

#376/18 Prystai’s Report:

Karakochuk – that we receive Councillor Prystai’s Report as presented.

CARRIED

#377/18 Adjourn:

Prystai – that we adjourn the meeting. (10:36 P.M).

CARRIED

Last modified: June 11, 2018