Call to Order:
Mayor Boylak called the meeting to order at 7:00 PM.
Jordan – that we adopt the minutes of the previous regular meeting of January 3, 2017 as circulated.
#31/17 Business Licence Applications:
Jordan – that we approve the following Business Licence Applications:
#1/17 Newalta – Contractor – $180
#2/17 Vivant Canada Inc. – Security/Install – $130
#3/17 TLF Dirtworx Inc. – Excavating – $67.50
#4/17 Laverne Popadynetz – Building & Photo – $67.50
#5/17 Lorne Robutka – Jobber – $45
#6/17 Doug & Jody Jordan – Trucking – $90
#7/17 DB Carriers – Dennis Brakefield – Towing – $90
#8/17 Gloria Dubiel – Catering – $90
#9/17 Audrey Shepherd – Video Transfer – $45
#10/17 Chad Martin – Barber – $45
Mayor Boylak declares a conflict of interest due to a financial interest and leaves the Council Chambers (7:02 PM). Deputy Mayor Karakochuk assumes the Chair.
#32/17 Voucher #22508:
Kostyk – that the following voucher be approved for payment as recommended by the General Government Committee of Mayor Boylak, Councillors Jordan, Kostyk and Prystai and attached hereto:
General Vouchers: #22508 = $551.10
Mayor Boylak returns to Council Chambers and resumes the chair (7:03 PM).
Prystai – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Boylak and Councillors Jordan, Kostyk, and Prystai and attached hereto:
General Vouchers #22505 to #22507 = $ 2,752.75
#22509 to #22529 = $ 38,234.44
#22530 to #22532 = $ 182,975.63
#15 to #43 = $ 98,052.16
Payroll Vouchers #28717 to #28735 = $ 22,128.10
Delegation: RCMP – 7:03 PM – 7:17 PM
#34/17 RCMP Report:
Kostyk – that we receive the RCMP Report as presented by Sgt. Terry Posnifoff:
#35/17 Tax Enforcement List:
Karakochuk – that we remove Roll #505015150 and Roll #505048250 from the Tax Enforcement List as all arrears have been paid.
#36/17 Tax Enforcement :
Prystai – that we instruct the CAO to proceed with the tax enforcement process by issuing tax liens against all the remaining properties on the 2016 Tax Enforcement List.
#37/17 Water Utility Credit Policy:
Karakochuk – that we create a Water Utility Credit Policy, in conjunction with our current policy, which states the following:
That, at the discretion of Town Council and the Town Office, we offer a one-time credit to utility customers whose variance from the invoiced amount is $50 or greater in a billing period from their average billing, as determined by the Town Office, and who have documented proof that the problem which caused the variance has been repaired. The credit shall be comprised of 50% of the water billing above the average and all of the sewer billing above the average. An exception to the one-time credit will be allowed if a high utility billing occurs after an estimated meter reading.
#38/17 Amend Zoning Bylaw:
Prystai – that we instruct the CAO to create a bylaw to amend the Zoning Bylaw to add “Veterinary Clinic and offices of Veterinary Surgeons” to the Permitted Uses in C1 – Downtown Commercial District.
#39/17 Building Canada Fund Application – New Arena:
Jordan – that the Council for the Town of Wynyard support the application for a PTIC and/or CWWF grant for recreation infrastructure and Council agrees to meet legislated standards, to meet the terms and conditions of the relevant PTIC and/or CWWF program, to conduct an open tendering process, to manage the construction of the project, to fund the municipal share of the construction cost, to fund ongoing operation and maintenance costs, and to follow any mitigation measures as required by the Canadian Environmental Assessment Act and The Environmental Assessment Act (Saskatchewan) and that we instruct the CAO to resubmit our application in time for the new intake deadline of January 23, 2017.
#40/17 Employee Service Awards:
Karakochuk – that we update our Employee Service Award Policy by offering the Service Award in cheque form rather than with a Town generated gift certificate.
#41/17 Chorneyko’s Report:
Karakochuk – that we receive Chief Administrative Officer Chorneyko’s report as presented.
#42/17 Bylaw #20/17:
Prystai – that Bylaw #20/17, a bylaw known as the Borrowing Bylaw to authorize short-term borrowing be introduced and read for the first time.
#43/17 Bylaw #20/17:
Jordan – that Bylaw #20/17 be read for the second time.
#44/17 Bylaw #20/17:
Kostyk – that we proceed with third reading of Bylaw #20/17.
#45/17 Bylaw #20/17:
Swinburnson – that Bylaw #20/17 be read for a third time, adopted and attached hereto.
#46/17 Bylaw #21/17:
Karakochuk – that Bylaw #21/17, a bylaw known as the Tax Incentive Bylaw to authorize a reduction in taxation as per Council policy, be introduced and read for the first time.
#47/17 Bylaw #21/17:
Kucey – that Bylaw #21/17 be read for the second time.
#48/17 Bylaw #21/17:
Prystai – that we proceed with third reading of Bylaw #21/17.
#49/17 Bylaw #21/17:
Jordan – that Bylaw #21/17 be read for the third time, adopted and attached hereto.
#50/17 Bylaw #22/17:
Kostyk – that Bylaw #22/17, known as the Code of Ethics Bylaw, be introduced and read for the first time.
#51/17 Bylaw #22/17:
Swinburnson – that Bylaw #22/17 be read for the second time.
#52/17 Bylaw #22/17:
Karakochuk – that we proceed with third reading of Bylaw #22/17.
#53/17 Bylaw #22/17:
Kucey – that Bylaw #22/17 be read a third time, adopted and attached hereto.
#54/17 Complaints/Comments Report:
Prystai – that we receive the Complaints/Comments Report as presented.
#55/17 Financial Statements:
Prystai – that we receive the financial statements to December 31, 2016 as presented.
#56/17Bylaw Enforcement Officer Report:
Kostyk – that we receive the Bylaw Enforcement Officer’s Report as submitted by Shane Quist.
#57/17 Melsted’s Report:
Karakochuk – that we receive Public Works Superintendent Melsted’s Report as presented.
#58/17 Morrow’s Report:
Kucey – that we receive Water Works Superintendent Morrow’s Report as presented.
#59/17 Curling Rink Scraper Blade:
Jordan – that we purchase a used ice scraper blade from Thompson Rink Group, for the Curling Rink, at a cost of $800.
#60/17 Zamboni Blade Changer:
Jordan – that we authorize costs of up to $2,500 to either purchase a Conti Blade Changing Machine for the Arena Zamboni or to have SCL Welding construct a similar device.
#61/17 New Arena Plans:
Jordan – that we instruct Pattison MGM Architectural Services Ltd. to place the golf cart compound on the southeast corner of the new arena.
#62/17 Forever in Motion:
Jordan – that we authorize free use of the Civic Centre Auditorium to Forever in Motion on January 24, 2017 and January 31, 2017 from 9:00 – 10:00 AM.
#63/17 Wynyard Community Drop-In Centre Rental Rates:
Jordan – that we set the rental rates for the Wynyard Community Drop-In Centre as per the following:
Without Kitchen: $40 – $50 per day.
With Kitchen: $75 – $80 per day.
#64/17 Caretaker Ad:
Prystai – that we authorize advertising for a caretaker for the Wynyard Community Drop-In Centre.
#65/17 Various Recreation Ads:
Kostyk – that we authorize placing the following ads in The Advance/Gazette at a cost of up to $472.56:
Tree Relocation – 4 weeks
A&C Centre space rental ($175 per month) – 4 weeks
Drop-In Centre rental – 4 weeks
#66/17 Town Christmas Party Caterer:
Kucey – that we award the catering contract for the Town’s Christmas Party to Gloria Dubiel at a cost of $22/plate.
#67/17 Hoytfox’s Report:
Jordan – that we receive Director of Leisure Service Hoytfox’s report.
#68/17 Saskatchewan Building Officials Association:
Karakochuk – that we take out a membership for PW Superintendent Melsted in the SBOA at a cost of $60.
#69/17 North East Area Transportation Planning Committee:
Kucey – that we renew our membership in the NEATPC in the amount of $350.
Karakochuk – that we receive and file the correspondence as per the list attached hereto.
#71/17 Go “In Camera”:
Boylak – that we move the meeting “in camera”. (8:31 PM)
Mayor Boylak calls the meeting back to order at 8:38 PM.
#72/17 Mayor’s Report:
Karakochuk – that we receive Mayor Boylak’s Report as presented.
#73/17 Employee Gym Membership:
Prystai – that, as recommended by the General Government Committee, we include in our Employee Policy a $150 yearly subsidy for employees who take out a one- year membership in a gym.
#74/17 General Government Report:
Karakochuk – that we receive the General Government Committee Report as presented by Councillor Prystai.
#75/17 Councillor Jordan’s Report:
Kostyk – that we receive Councillor Jordan’s report as presented.
#76/17 Refuse Pick-up Fees:
Kucey – that we refer the issue of updating waste pick-up fees to the Public Works Committee.
#77/17 Public Works Report:
Karakochuk – that we receive the Public Works Committee Report as presented by Councillor Kucey.
#78/17 Karakochuk’s Report:
Kucey – that we receive Councillor Karakochuk’s Report as presented.
#79/17 Swinburnson’s Report:
Karakochuk – that we receive Councillor Swinburnson’s Report as presented.
Jordan – that we adjourn the meeting. (8:55 P.M).