Town of Wynyard

Town Council Minutes – JANUARY 16, 2018

January 22, 2018

Call to Order:

Mayor Boylak called the meeting to order at 7:00 PM.

#1/18 Minutes:

Prystai – that we adopt the minutes of the previous regular meeting of December 19, 2017 as circulated.
CARRIED
#2/18 Minutes:

Kucey – that we adopt the minutes of the special meeting of December 28, 2017 as circulated.

CARRIED
#3/18 Business Licence Applications:

Kostyk – that we approve the following Business Licence Applications:

#1/18 Bev’s Hare – Bev Bzdel – Hairdressing – $45
#2/18 Vivint Canada – Alarm System – $130
#3/18 Doug & Jody Jordan – Trucking – $90
#4/18 Lorne Robutka – Jobber – $45
#5/18 John Baker – Contractor – $90
#6/18 Lynne Neal – Massage Therapy – $45
#7/18 Shakers Styles – Cindy Arngrimson- Hairdressing – $45
#8/18 Night Owl Transport – Shane Quist – Taxi Service – $25
#9/18 Chad Martin – Barber – $45
#10/18 DB Carriers – Dennis Brakefield – Towing – $90
#11/18 Interior Décor – Keith Broad – Home Décor – $90
#12/18 Audrey Shepherd – Video Transfer – $45
#13/18 Tanks Plumbing & Heating – Plumbing & Heating – $90

CARRIED

Mayor Boylak declares conflict of interest due to a financial interest and leaves Council Chambers 7:01 p.m. Deputy Mayor Karakochuk assumes chair.

#4/18 Vouchers:

Prystai – that the following voucher be approved for payment as recommended by the General Government Committee of Councillors Jordan, Kostyk and Prystai and attached hereto:

General Vouchers: #1765 (2017) = $ 385.35 CARRIED

Mayor Boylak returns to Council Chambers and resumes the chair (7:02 p.m.).

#5/18 Vouchers:

Kostyk – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Boylak and Councillors Jordan, Kostyk and Prystai and attached hereto:

General Vouchers: #1766 to #1785 (2017) = $178,974.65
#1763 to #1764 (2018-Manual) = $ 375.00
#1791 to #1802 (2018) = $ 49,543.60

Visa Auto Withdraw (2017) = $ 604.40

Payroll Vouchers #1689 to #1707 = $ 22,509.57
#1746 to #1762 = $ 19,585.71

CARRIED

Delegation: R.C.M.P. – 7:04 P.M. – 7:18 P.M.

#6/18 R.C.M.P. Report:

Kostyk – that we receive the R.C.M.P. Report as presented by Sgt. Terry Posnikoff.

CARRIED

#7/18 Wynyard Housing Authority Appointments:

Swinburnson – that we table the request for the Mayor to appoint board members to the Wynyard Housing Authority appointments to the next meeting.

CARRIED

#8/18 Request for Proposal:

Kostyk – that we advertise in the Wynyard Advance Gazette a request for proposals to purchase or rent the old Sarcan Building.
CARRIED

#9/18 Wynyard, Tasmania Gifts:

Kucey – that we approve the gifts of a Wynyard History Book, two Town of Wynyard touques, and some Town pins for Ray Bashutsky to take with him to Wynyard, Tasmania.
CARRIED

#10/18 Tax Enforcement:

Prystai – that we remove the tax lien on Roll #505006250 as sufficient arrears have been paid.

CARRIED
#11/18 Tax Enforcement:

Prystai – that we remove the tax liens on Roll #505017050, Roll #505042900, and Roll #505108600 as all arrears have been paid.
CARRIED

#12/18 Tax Enforcement:

Prystai – that we proceed with the tax enforcement process by registering tax liens on all the remaining properties on the 2017 Tax Enforcement List.

CARRIED

#13/18 Scotia McLeod:

Prystai – that we place the maturing Scotia McLeod GIC in a 60 day term investment in the amount of approximately $700,000,
CARRIED

#14/18 Tax Exemption Bylaw:

Prystai – that we authorize the Chief Administrative Officer to create a Tax Exemption Bylaw to include all properties previously authorized by Council to receive tax exemptions.
CARRIED

#15/18 Borrowing Bylaw:

Prystai – that we authorize the Chief Administrative Officer to create a Borrowing Bylaw to authorize short-term borrowing up to $500,000.

CARRIED
#16/18 Resolution #811/17:

Kucey – that we authorize payment of the labour portion, in the amount of $1,350 plus tax, of the Total Service Contracting invoice authorized by Resolution #811/17 to install entrance fronts at the Civic Centre Complex.

CARRIED

#17/18 Saskatchewan Municipal Board Borrowing Application:

Prystai – that application be made to the Local Government Committee for permission to borrow the sum of seven million dollars ($7,000,000), either by financial institution borrowing or by the issuance of debentures, whichever offers the best rates to the Town of Wynyard, in 2018 repayable over a period of twenty-five (25) years for the purpose of constructing a new, multi-purpose arena;

And that the amount of the said debt shall be payable in equal monthly installments of principal and interest in the years 2018 to 2043 inclusive, with interest at an estimated rate ranging between 3.37% and 3.81% based on the borrowing information received to date.
CARRIED

#18/18 Saskatchewan Building Officials Association:

Karakochuk – that we renew our 2018 SBOA membership in the amount of $60.

CARRIED

#19/18 Proof of Bonding:

Prystai – that as per Section 113(3) of The Municipalities Act, we acknowledge the proof of bonding provided by Chief Administrative Officer Chorneyko.

CARRIED

#20/18 Add Invoice to Tax Roll:

Prystai – that we add Invoice #675 to Tax Roll #505104800.

CARRIED

#21/18 Add Outstanding Utility Invoice to Tax Roll:

Karakochuk – that we add the corresponding outstanding utility invoice to Tax Roll #505031800.
CARRIED

#22/18 Chorneyko’s Report:

Karakochuk– that we receive Chief Administrative Officer Chorneyko’s report as presented.
CARRIED

#23/18 Bylaw #1/18:

Prystai – that Bylaw #1/18, also known as the Borrowing Bylaw, be introduced and read for the first time.
CARRIED

#24/18 Bylaw #1/18:

Swinburnson – that Bylaw #1/18 be read for a second time.
CARRIED
#25/18 Bylaw #1/18:

Kostyk – that we proceed with the third reading of Bylaw #1/18.

CARRIED UNANIMOUSLY

#26/18 Bylaw #1/18:

Kucey – that, Bylaw #1/18 be read for the third time, adopted and attached hereto.

CARRIED

#27/18 Bylaw #2/18:

Karakochuk – that Bylaw #2/18, also known as The Tax Incentive Bylaw, be introduced and read for the first time.
CARRIED

#28/18 Bylaw #2/18:

Jordan – that Bylaw #2/18 be read for a second time.
CARRIED

#29/18 Bylaw #2/18:

Kucey – that we proceed with the third reading of Bylaw #2/18.

CARRIED UNANIMOUSLY
#30/18 Bylaw #2/18:

Kostyk – that Bylaw #2/18 be read for a third time, adopted and attached hereto.

CARRIED
#31/18 Bylaw #3/18:

Kucey – that Bylaw #3/18, also known as a Bylaw to Authorize Certain Expenditures, be introduced and read for the first time.
CARRIED
#32/18 Bylaw #3/18:

Karakochuk – that Bylaw #3/18 be read for a second time.

CARRIED

#33/18 Bylaw #3/18:

Swinburnson – that we proceed with the third reading of Bylaw #3/18.

CARRIED UNANIMOUSLY

#34/18 Bylaw #3/18:

Swinburnson – that Bylaw #3/18 be read for a third time, adopted and attached hereto.
CARRIED
#35/18 Complaints/Comments Report:

Karakochuk – that we receive the Complaints/Comments Report as presented.

CARRIED
#36/18 Financial Statement:

Prystai – that we receive the Financial Statement to December 31, 2017 as presented.

CARRIED

#37/18 Canadian Public Works Association – Saskatchewan Convention:

Karakochuk – that we authorize Public Works Superintendent Melsted and Terry Danchuk to attend the Canadian Public Works Association – Saskatchewan Chapter Convention in Moose Jaw from February 27 to March 1, 2018 at a cost of $350 per person plus expenses.
CARRIED
#38/18 Prairie Pride Poultry Barns:

Karakochuk – that we waive the bulk water charges to Prairie Pride Poultry due to the interruption of the water service caused by a water main break on 4th Street East.

CARRIED

#39/18 4TH Street East Water Main Replacement:

Karakochuk – that we authorize TLF Dirtworx Inc. and Double K Construction to replace the water main on 4th Street East under the C.P.R. tracks.

CARRIED

#40/18 Melsted’s Report:

Karakochuk – that we receive Public Works Superintendent Melsted’s Report as presented.
CARRIED

#41/18 Backwash Pump Rebuild:

Karakochuk – that we authorize Municipal Utilities to rebuild the backwash pump at the water plant at a cost of $1,000.
CARRIED

#42/18 Well #12 Raw Water Meter:

Karakochuk – that we purchase a new Neptune raw water meter from Flocor for Well #12 at a cost of $1,700 plus applicable taxes.
CARRIED

#43/18 Morrow’s Report:

Karakochuk – that we receive Water Works Superintendent Morrow’s Report as presented.
CARRIED

#44/18 Drop Inn Centre Rental Rate:

Jordan – that we set the rental rate for the Drop In Centre at a flat rate of $75 plus g.s.t.
CARRIED

#45/18 Art Therapy Program:

Jordan– that we waive the rental fee for Dana Stefanson to use Studion 3 at the Arts & Culture Centre to run a free art therapy program for a six weeks trial period.

CARRIED
#46/18 Arena Fire Suppression System:

Jordan – that, as recommended by Premium Fire Protection, we upgrade the arena fire suppression system at a cost of $654.35.
CARRIED

#47/18 Performance Sponsorship Group:

Jordan – that we authorize the payment to Performance Sponsorship Group in the amount of $19,687.50 as per contract.
CARRIED

#48/18 Hoytfox’s Report:

Jordan – that we receive Director of Leisure Service Hoytfox’s report as presented.

CARRIED

#49/18 Wynyard & District Veterinary Board:

Prystai – that we approve the 2018 Wynyard & District Veterinary Board levy in the amount of $2,600.
CARRIED

#50/18 Federation of Canadian Municipalities:

Karakochuk – that we approve the 2018 Federation of Canadian Municipalities membership in the amount of $466.64 plus the volunteer travel levy in the amount of $94.40
CARRIED

#51/17 SARCAN Lease Agreement:

Swinburnson – that we approve the lease agreement between The Town of Wynyard and SARCAN to lease space at the new recycle centre in the amount of $27,608 per year and that we authorize the Mayor and Chief Administrative Officer to sign the agreement.
CARRIED
#52/18 Yotin Wind Farm:

Swinburnson – that we authorize Mayor Boylak to send a letter of endorsement for the Yotin Wind Farm project being considered on First Nation land located within the RM of Big Quill No. 308.
CARRIED
#53/18 Dmitry Vikentevich:

Prystai– that we authorize sending some Town of Wynyard souvenirs to Bellarus as requested.
CARRIED
#54/18 Mid Sask. Municipal Alliance:

Prystai – that we refer the Mid Sask Municipal Alliance invitation to join their organization to the Budget Committee.
CARRIED

#55/18 Correspondence:

Kucey – that we receive and file the correspondence as per the list attached hereto.

CARRIED
#56/18 Mayor’s Report:

Kucey – that we receive Mayor Boylak’s Report as presented.

CARRIED
#57/18 Refuse Bylaw Amendment:

Karakochuk– that we authorize the Chief Administrative Officer to create a bylaw to amend the Refuse Bylaw whereby any notice to pay an invoice will be subject to a minimum $5 fee per notice or the established 1.5% monthly fee, whichever is greater.
CARRIED

#58/18 Public Works Committee Report:

Kostyk – that we receive the Public Works Committee Report as presented by Councillor Kucey.
CARRIED

#59/18 Jordan’s Report:

Swinburnson – that we receive Councillor Jordan’s Report as presented.

CARRIED
#60/18 Karakochuk’s Report:

Prystai – that we receive Councillor Karakochuk’s Report as presented.

CARRIED

#61/18 Adjourn:

Prystai – that we adjourn the meeting. (9:27 P.M).
CARRIED

Last modified: January 22, 2018