Town of Wynyard

Town Council Minutes – AUGUST 16, 2012

August 21, 2012

Call to Order:

Mayor Armstrong called the meeting to order at 7:15 PM.

#557/12 Minutes:

Kucey – that we adopt the minutes of the previous meeting of July 19, 2012 as circulated.
CARRIED

#558/12 Business Licence Applications:

Boylak – that we approve the following Business Licence Applications:

#76/12 HF Sales – Ernie Hall – Demolition – $100

#77/12 Renegade Roofing – Roofing – $100

#78/12 Tap! Tap! Construction – Robert West – Construction – $100
CARRIED

#559/12 Building Permit Applications:

Lamb – that we approve the following building permit applications as per the approval of the Building Inspector:

#22/12 Mike Bodnar – 618 Avenue B East – Construct Residence – $1,029.67

#23/12 Mike Koback – 301 – 6th Street East – Construct Garage – $272.58

#24/12 Mark Tarry – 201-203 – 6th Street East – Construct Residential Addition & Garage – $740.76

#25/12 Lyle & Karen Edison – 420 – 3rd Street East – Construct Garage – $348.04

#26/12 Tim T. Swinburnson – 320 Avenue B East – Construct Deck – $25
CARRIED

#560/12 Lottery Licence Applications:

Lamb – that we approve the following Lottery Licence Applications:

#12/12 Wynyardigans – Wanda Lorenz – Raffle – $5
CARRIED

Delegation: RCMP – Sgt. Terry Posnikoff: 7:16 PM – 7:22 PM. Police Report for July, 2012.

#561/12 RCMP Report:

Lendzyk – that we receive the Police Report as presented by Sgt. Posnikoff.
CARRIED

Delegation: Maple Farm Equipment – Tony Martin: 7:22 PM – 7:33 PM.

#562/12 Building Permit Extension:

Boylak – that we extend Building Permit #13/11, as the second part of the construction project will take place in September, 2012.
CARRIED

#563/12 Wynyard Centennial 2011:

Lamb – that we advertise that the Wynyard Centennial 2011 Financial Statements are to be available at the Town Office for viewing.
CARRIED

#564/12 Civic Centre Kitchen:

Lendzyk– that we refer the Civic Centre water softener issue to the Budget Committee.
CARRIED

#565/12 Composting of Grass Clippings and Leaves:

Kostyk – that we place an ad informing residents that if they want to compost their own clippings and leaves then they should do it in their personal compost box, otherwise all grass clippings and leaves should be taken to the compost pile by the old Town Shop.
CARRIED

#566/12 Civic Centre Boiler Project:

Lendzyk – that we approve the Payment Certificate #5 for the Civic Centre Boiler Project in the amount of $3,530.94 plus GST.
CARRIED

#567/12 Lot 1, Block C, Plan BH2354:

Boylak – that we remove the minimum tax on Lot 1, Block C, Plan BH2354 as there is no frontage and no real opportunity for development.
CARRIED

#568/12 Local Improvement:

Kucey – that, we instruct the Chief Administrative Officer to create a Construction Bylaw for the construction of a water main as a local improvement and a sewer main as a local improvement.
CARRIED

#569/12 Tax Enforcement:

Lamb – that we remove the tax lien on the following properties as sufficient taxes have been paid: Roll #505110300, Roll #505051200, Roll #505500050, Roll #505012500, Roll #505046700, Roll #505100450, and Roll #505102800.
CARRIED

#570/12 Tax Enforcement:

Kostyk – that we proceed for title by issuing the six-month notice on Roll #505028450, Roll #505052700, Roll #505053600, Roll #505100450, and Roll #505102800.
CARRIED

#571/12 Saskatchewan Abilities Council:

Lamb – that we waive the Fire Hall rental fee for a Saskatchewan Abilities Council Crisis Prevention & Support Program training session on August 16, 2012.
CARRIED

#572/12 Election 2012:

Boylak – that we appoint Chief Administrative Officer Chorneyko as the Returning Officer for the 2012 Election.
CARRIED

#573/12 Election 2012:

Boylak – that we authorize all expenses for the 2012 municipal election.
CARRIED

#574/12 Wee Care Playschool:

Armstrong – that we waive the Ukrainian Hall rent for the Wee Care Playschool meeting to be held on August 28, 2012.
CARRIED

#575/12 Upcoming Chief Administrative Officer Meetings:

Boylak – that we authorize Chief Administrative Officer Chorneyko to attend a BHP Meeting in Watson on August 31, 2012 at a cost of mileage.
CARRIED

#576/12 Chorneyko’s Report:

Kucey – that we receive Chief Administrative Officer Chorneyko’s report as presented.
CARRIED

#577/12 5th Street East Water Main Replacement:

Kucey – that we accept the quote to replace three blocks of water main on 5th Street East at a cost of $190,205.50 plus GST.
CARRIED

#578/12 Sewer Main Flushing:

Kucey – that, as per the recommendation of Town Superintendent Karakochuk, we hire Jim Henry to provide sewer main flushing services.
CARRIED

#579/12 Karakochuk’s Report:

Kucey – that we receive Town Superintendent Karakochuk’s report as presented.
CARRIED

#580/12 Morrow’s Report:

Kostyk – that we receive Water Works Foreman Morrow’s report as presented.
CARRIED

#581/12 E.J.C. Dudley & Co.:

Boylak – that we approve the 2012 Audited Financial Statements as audited by EJC Dudley & Co. and that we authorize the Mayor and Chief Administrative Officer to sign the representation letter.
CARRIED

#582/12 Block G Subdivision:

Boylak – that we approve the subdivision of Block G and that we instruct the Chief Administrative Officer to reply to Community Planning in regard to the subdivision of Block G stating the following:

i) that there are no land uses in the vicinity that would be incompatible with the intended use of the proposed sites, or any site condition that make the land unsuitable for the intended use,

ii) that there are no facilities that could be affected by the proposed development,

iii) that there are no requirements of the applicant, and

iv) that the land has been re-zoned for its intended use.
CARRIED

#583/12 Karnalyte Resources:

Lendzyk – that we authorize Karnalyte Resources to use the 2007 Wynyard Water Study “Groundwater Flow Model – Groundwater Management Strategy” electronic files subject to signing the release document as prepared by GeoEngineer, Inc. and updated by Watermark, and that we authorize the Mayor to sign the waiver form.
CARRIED

#584/12 Saskatchewan Parks and Recreation Association Conference:

Lamb – that we authorize Director of Leisure Services Stefanovic to attend the SPRA Conference, October 18-20, 2012 at a cost of $225 plus expenses.
CARRIED

#585/12 Community Safety Net:

Armstrong – that we agree to sponsor the Rural Safety booklet, sponsored by the Tracks and Treads 4H Club and Community Safety Net at a cost of $472.50.
CARRIED

#586/12 Saskatchewan Municipal Asset Management:

Lendzyk – that we authorize the Chief Administrative Officer to participate in a Saskatchewan Municipal Asset Management webinar at a cost of $100.
CARRIED

#587/12 Receive Correspondence:

Kucey – that we receive and file the correspondence as per the list attached hereto.
CARRIED

#588/12Mayor’s Report:

Kostyk – that we receive Mayor Armstrong’s report as presented.
CARRIED

#589/12 Official Community Plan:

Boylak – that as recommended by Land Planning Consultant, Holly Sovdi, we approve the Official Community Plan Future Land Use Map and the insertion of the following two transitional policies into our Official Community Plan:

Section 6, Residential: “8. Council will support sites currently zoned Cl, C2, or M1 within the Residential Policy Area to be rezoned to R1 (Residential) zoning district at which time redevelopment of the site is contemplated, where consistent with the other applicable municipal plans and policies. Prior to redevelopment of these sites, existing zoning regulations shall apply.”

Section 8, Industrial: “5. Council will support sites currently zoned R1 within the Industrial Policy Area to be rezoned to M2 (Heavy Industrial) zoning district at which time redevelopment of the site is contemplated. Prior to redevelopment of these sites, existing zoning regulations shall apply.”
CARRIED

#560/12 Municipal Value Stream Analysis Pilot Project:

Boylak – that we participate in the Municipal Value Stream Analysis Pilot Project, with the goal of analyzing common municipal expenditures and start profiling cost trends for various services within a municipality, at an estimated cost of $500-$1,000.
CARRIED

#561/12 ScotiaMcLeod Investments:

Boylak – that, as recommended by ScotiaMcLeod advisor, Sheldon Gray, we redeem our Connor Clark & Lunn Real Return Income Fund investment.
CARRIED

#562/12 Nuisance Bylaw & Traffic Bylaw Contraventions:

Boylak – that we send letters to all the people who have had complaints lodged against them dealing with various contraventions to the Nuisance Bylaw and Traffic Bylaw.
CARRIED

#563/12 Public Works Policy Recommendation:

Boylak – that we set a policy whereby the Public Works staff will carry a notebook in the Waste Disposal Truck to document properties and items that contravene our bylaws.
CARRIED

#564/12 New LED Sign:

Boylak – that we instruct the Director of Leisure Services to develop an advertising program for the new LED sign.
CARRIED

#565/12 Bylaw Enforcement Officer:

Boylak – that we instruct the Chief Administrative Officer to investigate the possibility of area municipalities hiring a joint bylaw enforcement officer.
CARRIED

#566/12 South Hospital Subdivision:

Boylak – that we instruct the Chief Administrative Officer to send a notice to the developer of Block E, Plan G92 stating that the coulee area encompassing the municipal reserve must be put back to a state of usability for recreation purposes as stated in the correspondence sent to the developer and Community Planning dated January 25, 2011.
CARRIED

#567/12 General Government Committee Report:

Lamb – that we receive the General Government Committee Report as presented by Councillor Boylak.
CARRIED

#568/12 Lamb’s Report:

Kucey – that we receive the Recreation & Culture Report as presented by Councillor Lamb.
CARRIED

#569/12 Lendzyk’s Report:

Kucey – that we receive the Protection Report as presented by Councillor Lendzyk.
CARRIED

#570/12 Complaints/Comments Report:

Kucey – that we receive the Complaints/Comments Report to August 16, 2012 as presented.
CARRIED

#571/12 Bank Reconciliation and Financial Statements:

Kostyk – that we receive the Bank Reconciliation and Financial Statements to July 31, 2012 as presented.
CARRIED

Councillor Boylak declared pecuniary interest and left the Council Chambers.

#572/12 Vouchers:

Kucey – that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Armstrong and Councillors Boylak, Lamb and Lendzyk

General Vouchers #518= $804.18

#519 to #549 = $100,749.14

#550 to #594 = $490,080.73

Visa Auto Withdraw J.E. #7/12 = $ 2,364.70

Payroll Vouchers #358 to #397 = $31,062.57

#398 to #437 = $31,805.78
CARRIED

Councillor Boylak returns to the Council Chambers.

#573/12 Updated 2012 Operating & Maintenance Budget:

Kucey – that we approve the updated 2012 Operating and Maintenance Budget as attached hereto.
CARRIED

#574/12 2012 Annual Waterwork Information Report:

Kostyk – that we approve the 2012 annual Waterwork Information Report as presented and authorize advertising the notice in The Advance/Gazette.
CARRIED

#575/12 2011 Financial Statement Synopsis:

Kucey – that we authorize advertising our 2011 Financial Statement Synopsis as required by legislation.
CARRIED

#576/12 Bylaw #13/12:

Boylak – that Bylaw #13/12, a Bylaw to Undertake the Construction of a 200mm Sewer Main as a Local Improvement, be introduced and read for the first time.
CARRIED

#577/12 Bylaw #13/12:

Lamb – that Bylaw #13/12 be read for a second time.
CARRIED

#578/12 Bylaw #13/12:

Lendzyk – that we proceed with the third reading of Bylaw #13/12.
CARRIED UNANIMOUSLY

#579/12 Bylaw #13/12:

Kostyk – that Bylaw #13/12 be read for a third time, adopted and attached hereto.
CARRIED

#580/12 Bylaw #14/12:

Kucey – that Bylaw #14/12, a Bylaw to Undertake the Construction of a 200 mm Water Main as a Local Improvement, be introduced and read for the first time.
CARRIED

#581/12 Bylaw #14/12:

Boylak – that Bylaw #14/12 be read for a second time.
CARRIED

#582/12 Bylaw #14/12:

Lamb – that we proceed with the third reading of Bylaw #14/12.
CARRIED UNANIMOUSLY

#583/12 Bylaw #14/12:

Lendzyk – that Bylaw #14/12 be read for a third time, adopted and attached hereto.
CARRIED

#584/12 Adjourn:

Kucey – that we adjourn the meeting (10:20 PM).
CARRIED

Last modified: August 21, 2012