Town of Wynyard - Town Council Minutes

Town Council Minutes - OCTOBER 6, 2011

Call to Order:

Mayor Armstrong called the meeting to order at 7:15 PM.

#557/11 Minutes:

Kostyk – that we adopt the minutes of the previous meeting of September 15, 2011 as circulated.
CARRIED

#558/11 Business Licence Applications:

Lamb – that we approve the following Business Licence applications:

#83/11 TG Construction – Tim Swinburnson – Construction – $25

#84/11 Betterboys Construction – Construction – $200

#85/11 Karrie Ann Prisiak – Trade Show – $250
CARRIED

#559/10 Building Permit Applications:

Boylak – that we approve the following building permit applications as per the approval of the Building Inspector:

#25/11 MHPM Project Leaders – SaskPower Maintenance Building – 635-4th St E – $2,045 CARRIED

#560/11 Lottery Licence Applications:

Kucey – that we approve the following Lottery Licence applications:

#12/11 St. Mary’s C.W.L. – Sheila Hitchings – Raffle – $5

#13/11 Golden Acres Auxiliary – Elaine Greenshields – Raffle – $5

#14/11 Friends of Cody Wolfe – William Pinacie, Jr. – 50/50 – $5
CARRIED

Delegation: RCMP – Sergeant Russell 7:20 p.m. – 7:26 p.m. Police Report for September, 2011 presented by Sgt. Ron Russell.

#561/11 RCMP Report:

Lendzyk – that we receive the Police Report as presented by Sgt. Russell.
CARRIED

Delegation: Kristjan Thordarson – 7:26 p.m. – 7:37 p.m. – Business Proposal Discussion.

Delegation: Dylan Sather, Rockwood Developments – 7:37 p.m. – 7:47 p.m. Business Proposal Discussion.

Delegation: Paul Beaulieu, Western Municipal Tax Solutions Inc. – 7:47 p.m. – 8:18 p.m. – Tax Collection Proposal

#562/11 Bylaw & Policy Workshop:

Hordal – that we authorize the Town Administrator to attend the Bylaw & Policy Manual Workshop in Yorkton on November 17, 2011 at a cost of $80 plus expenses.
CARRIED

#563/11 Spruce Bud Worm:

Armstrong – that we confer with and possibly hire a consultant to assess whether or not we have a Spruce Bud Worm infestation.
CARRIED

#564/11 Employee Resignation:

Lendzyk – that we instruct the Town Administrator to write a letter to the unofficially resigned employee seeking the status of his employment with a request for a reply by October 20, 2011.
CARRIED

#565/11 SaskEnergy Easement Request:

Kucey – that we authorize SaskEnergy to create an easement for the installation of a 3” gas line to be installed in our road allowance on the South Reservoir road.
CARRIED

#566/11 Employee Cell Phones:

Lendzyk – that we instruct the Town Administrator to check into multi-cell phone packages for the Public Works employees.
CARRIED

#567/11 Regional Park:

Lamb – that, as per our agreement with the Wynyard Elementary School, we pay the invoices from Wynyard Concrete and Al Williams, in the amounts of $1,155 and $540 respectively, that were associated with providing sand to the Wynyard Elementary School in exchange for their used playground equipment which was installed at the Regional Park.
CARRIED

#568/11 Civic Centre Boiler Project:

Boylak – that, as recommended by Stan Nakrayko, we purchase C0² detectors for the Town Office & Civic Centre Boiler Rooms.
CARRIED

#569/11 Civic Centre Kitchen Project:

Boylak – that we proceed with renovations to the Civic Centre kitchen by ordering and arranging to install a new sink and faucet, a dishwasher, a cooler, new countertops, as well as arranging to repaint the kitchen walls and cupboards for an estimated cost of $16,000.
CARRIED

#570/11 Community Grant Program:

Lamb – that, as recommended by the Recreation Board, we approve the Community Grant Program allocation as per the list attached hereto.
CARRIED

#571/11 Wynyard Arena Board Report:

Lamb – that, as recommended by the Arena Board, we approve the 2011-2012 ice rental fees, award the Arena Caretaker Contract to Dale Johnston, and award the Canteen Contract to Angie Madigan as per the list attached hereto.
CARRIED

#572/11 Museum Trust Fund:

Lamb – that we set up a Museum Trust Fund for the proceeds from the 2011 Centennial Celebrations, that the trust fund be accessible to the Museum Committee by means of a formal request, and that we advise the Museum Committee to set up their own bank account to enable them to administer their funds.
CARRIED

#573/11 Tax Enforcement:

Lendzyk – that we accept the List of Land in Arrears as per Section 3 of The Tax Enforcement Act.
CARRIED

#574/11 Tax Enforcement:

Kucey – that we delete from the List of Land in Arrears all properties in which the arrears are less that 50% of the previous year’s tax levy.
CARRIED

#575/11 Western Municipal Tax Solutions Inc.:

Boylak – that we refer the Western Municipal Tax Solutions Inc. topic to the General Government Committee.
CARRIED

#576/11 New Development South of Highway:

Boylak – that we hire Catterall & Wright to provide consulting services to develop the Commercial/Industrial land south of Highway #16.
CARRIED

#577/11 Rockwood Developments:

Kostyk – that we refer the Rockwood Developments topic to the General Government Committee.
CARRIED

#578/11 Chorneyko’s Report:

Boylak – that we receive Town Administrator Chorneyko’s report as presented.
CARRIED

#579/11 Karakochuk’s Report:

Kucey – that we receive Town Superintendent Karakochuk’s report as presented.
CARRIED

#580/11 Truck Tender:

Hordal – that we accept the tender for the 1982 GMC one-ton truck, from Darren Bowen, in the amount of $454.54.
CARRIED

#581/11 Otis Forklift Tender:

Hordal – that we accept the tender for the Otis Forklift, from Shawn Lalach, in the amount of $1,200.
CARRIED

#582/11 Wynyard Air Cadets #568:

Boylak – that we rent the Ukrainian Hall to the Wynyard Cadets at the same rental rate and under the same conditions as in 2010-2011.
CARRIED

#583/11 WB Needham Re-dedication:

Armstrong – that the Town of Wynyard purchases a DVD commemorating the WB Needham Airport re-dedication ceremony at a cost of $20.
CARRIED

#584/11 Meeting Extension:

Lendzyk – that we extend the meeting past 10:30 p.m.
CARRIED UNANIMOUSLY

#585/11 Wynyard & Community Health:

Armstrong – that we refer a concerned citizen’s letter regarding the doctor shortage to the Administrator at the Wynyard & District Community Health Centre.
CARRIED

#586/11 Ministry of Municipal Affairs – Community Planning:

Boylak – that we reply to the Ministry of Municipal Affairs, Community Planning letter stating that we have no objections to the Courthouse and the Block G alley subdivisions.
CARRIED

#587/11 Order to Remedy:

Lendzyk – that we issue an Order to Remedy to the owner of Lot 4, Block 18, Plan G92 that she must bring down her deck into compliance with the Town’s Zoning Bylaw.
CARRIED

#588/11 Relay for Life:

Armstrong – that we authorize Relay for Life to hold an open house in Wynyard. CARRIED

#589/11 Wynyard & District Food Bank:

Lendzyk – that we refer the Food Bank letter, concerning renovations to the Food Bank area, to the General Government Committee. CARRIED

#590/11 Cody Wolfe Benefit:

Lamb – that we offer the Civic Centre reduced rate for the Cody Wolfe Benefit on October 22, 2011.
CARRIED

#591/11Receive Correspondence:

Kucey – that we receive and file the correspondence as per the list attached hereto.
CARRIED

#592/11 Residential Tax Exemption Request:

Boylak – that we deny the request for a residential tax exemption for Lot 13, Block F, Plan 101816052, Extension 5 and for Lots A, B, C, & D, Block 34, Plan 01H09317 and that we do not pursue the development of a residential tax exemption policy at this time.
CARRIED

#593/11 Lot Rental Formal Agreement:

Lendzyk – that we instruct the Town Administrator to draw up a formal agreement with Thoen’s Service to rent the land at the west end of the Service Road with conditions of rent to include maintaining the lot, keeping junked vehicles off the lot, and keeping the vehicles on the lot displayed in an attractive manner.
CARRIED

#594/11 General Government Committee Report:

Kucey – that we receive the General Government Committee report as presented by Councillor Boylak.
CARRIED

#595/11 Recreation Report:

Hordal – that we receive the Recreation report as presented by Councillor Lamb.
CARRIED

#596/11 Mayor’s Report:

Hordal – that we receive Mayor Armstrong’s report as presented.
CARRIED

#597/11 Complaints/Comments Report:

Kucey – that we receive the Complaints/Comments Report to October 6, 2011 as presented.
CARRIED

#598/11 Bank Reconciliation:

Lendzyk – that we receive the Bank Reconciliation to August 31, 2011 as presented.
CARRIED

Councillors Boylak, Kostyk and Lamb declare pecuniary interest and leave Council Chambers.

#599/11 Vouchers:

Lendzyk– that the following vouchers be approved for payment as recommended by the General Government Committee of Mayor Armstrong and Councillors Boylak, Lamb and Lendzyk.

General Vouchers #676 to #745 = $106,063.71

Visa Auto Withdraw J.E. #9/11 = $2208.90

Payroll Vouchers #499 to #518 = $ 17,184.90
CARRIED

Councillors Boylak, Kostyk and Lamb return to Council Chambers.

#600/11 Adjourn:

Hordal – that we adjourn the meeting (11:20 PM).
CARRIED